WHAT personal information do we collect?

In order for us to process and manage your membership or register you for an event we need to collect personal data for registration, correspondence and/or management of your membership. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

HOW we use your personal information?

We will collect and use your personal data to:

• Process your membership application;
  
• Manage your membership;
  
• Send you regular updates;
  
• Send you our Newsletter;
  
• Send you information about our events;
  
• Provide you with information about third party events of interest to our members.
  

Your CHOICES as to how we use your personal information?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

In terms of being contacted for marketing purposes contacts may unsubscribe from receiving our emails at any moment by clicking the unsubscribe button at the end of the email. Members can manage subscriptions options on their membership profile page. 

Alternatively, contacts and members can change their email preferences by contacting us at privacy@apsociety.co.uk. 

How you can ACCESS, CONTROL and CORRECT your personal information

At your request, we can confirm what information we hold about you and how it is processed. If we do not hold personal data about you, you can request the following information:

• Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
  
• Contact details of the data protection officer, where applicable.
  
• The purpose of the processing as well as the legal basis for processing.
  
• If the processing is based on the legitimate interests of or a third party, information about those interests.
  
• The categories of personal data collected, stored and processed.
  
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
  
• If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely.The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
  
• How to lodge a complaint with the supervisory authority.
  
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  
• The source of personal data if it wasn’t collected directly from you.
  
• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
  

What forms of ID will I need to provide in order to access this?

The Anglo-Portuguese Society accepts the following forms of ID when information on your personal data is requested:

• Passport/Citizen Card;

Members can manage their personal information through their profile page, alternatively you can contact us and request we manually update your membership details or email preferences.

How we might SHARE your personal information?

We may pass your personal data on to third-party service providers contracted to in the course of dealing with you, such a event registration or to comply with venue security protocol. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the purpose the information has been supplied in fulfilling the service to be provide on our behalf. When they no longer need your data to fulfill this service, they will dispose of the details in line with ’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

How LONG do we keep your personal information?

We will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.